Process to arrange the booking of Matlock Area U3A Equipment, for use by an Approved Person.
Matlock Area U3A has a range of equipment available to Group Coordinators - please refer to the Equipment List. - who need to hold an Official Equipment Card issued by the Equipment Officer or the Group Coordinator.
Coordinators should first consult the calendar below, to check that the required equipment is available on the day(s) required.
If the equipment is available, it must be "booked" via the Equipment Officer by email - firstname.lastname@example.org
The e-mail request must contain:
Details of Equipment required.
Date and time that the equipment will be collected.
Date and time that the equipment will be returned.
Location where the equipment will be used.
Name of group and contact details of prime user.
Upon receipt of booking request the equipment officer will update the calendar and inform the originator.
Incomplete requests will be returned.
It is acceptable for Coordinators to book equipment for more than one meeting, such as "the first Monday of each month", for a defined length of time.
If the equipment required has already been booked then the potential user should contact the original booker to see if an amicable solution can be reached. It is the responsibility of the final equipment user to notify the equipment officer of any changes to an already published booking.
If an amicable solution cannot be reached then the original booking has precedence.
Last updated on 11 October, 2018